eBilling Specialist


GrayRobinson, a full-service law and government consulting firm with 15 offices in Florida and Washington, D.C., has an immediate opening for an eBilling Specialist to be based in our Orlando, Tampa or Miami offices. This position is responsible for the oversight of firm wide eBilling. The successful candidate will coordinate with Billing Analysts and other firm personnel to ensure new clients and matters are set up correctly on the required eBilling platform. Primary duties include managing the electronic invoice submission process through payment; while tracking exclusions and appeals, deadlines, etc. This position requires a detail-oriented person with excellent critical thinking skills and multi-tasking abilities to support a fast-paced, professional environment.

Essential functions include:

  • Assist billing team with troubleshooting eBilling related issues, such as missing matters, timekeepers, budgets, etc. and request timely feedback from the appropriate stakeholder as required.
  • Review and update Client/Matter details in the Firm's billing software to ensure accurate matter setup and compliance with clients' eBilling guidelines, including verifying that client setup, rates, and client billing requirements are correct in the eBilling system. As required, submit rate and/or budget requests to related vendor sites.
  • Modify LEDES files to accommodate for authorized adjustments or any incomplete fields (ex. missing Expense codes or Phase/Task and Activity Codes).
  • Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices. Coordinate with the Billing Team to correct and revise rejected eBills.
  • Prepare and/or assist with special projects, generate reports for analysis, and perform updates needed in the accounting system.
  • Work collaboratively with the Collections Team and update them on the status and progress of submitted eBills.

The successful candidate will have three to five years' of eBilling experience in a law firm. Necessary skills also include in-depth knowledge of third party law firm eBilling software, law firm billing software, and advanced skills in Microsoft Excel. Aderant Expert and BillBlast experience is required.

We provide a professional work environment, competitive compensation package and comprehensive insurance benefits. GrayRobinson is an Equal Opportunity Employer.

Please click this link to submit your resume and apply.